Data room technologies allow a wide range of industries to share documents securely during due diligence, mergers and acquisitions, partnerships, asset sales and fundraising. These tools are commonly employed by investment bankers private equity managers, legal and accounting companies.

Modern data rooms are cloud-based and provide enterprise-grade security even when accessed using personal computers, tablets or mobile phone. Users can also track who has visited which documents and for how long. They also have watermarks with custom watermarks, which display the company’s colors or logo, and also contain the terms of usage that all users must agree to before printing or downloading documents.

The majority of modern data room providers offer a range of features for the customization of the appearance and feel of virtual data rooms. These include drag-and-drop functionality. They also offer indexing to make it easy to navigate documents and full-text search. They are able to track the most popular documents and provide analytics reports to managers.

iDeals Citrix, and Datasite are some of the most well-known online data room vendors. All three have a good reputation for access security and have multiple layers of security. Citrix offers granular permissions and multi-factor authentication, and Datasite lets you restrict access based on the time of day and IP address.

Other features that are common to many data room platforms are unidirectional interfaces for mobile and desktop devices with a simple search engine, and advanced collaboration tools. These can help teams collaborate more effectively, regardless of their location or device. Users can also use tags and annotating functions to quickly access and share important documents. They can also take advantage of the redaction capabilities that many modern data rooms offer, which black out portions of files so that personally-identifiable information stays private.