Board meeting management covers the entire process prior to, during and after a board of directors’ meeting. This includes voting, decisions and notes, as well as risks and agenda items for meetings. If you implement the right methods, you can ensure that your board meetings focus the purpose they were designed for: making decisions on strategies for the company, and specifying how teams implement those strategies.

To keep discussions productive, adhere to your agenda and limit the amount of time spent on reports. Limiting the number of executive presentations by inviting only the most important executives to just one or two agenda points will allow for a more thorough discussions on the most critical strategic issues. It also gives executives the opportunity to provide feedback directly to the board.

If a new topic is discussed during the meeting, it is suggested to encourage board members to discuss it in between sessions or outside of the boardroom. This will cut down on time during the meeting and let everyone focus on the most important issues in the present. Distractions from discussions can quickly eat up the entire meeting particularly during the course of an agenda item. To mitigate this make sure that attendees push issues that aren’t relevant for the current discussion into a “parking lot.” Once the meeting is over you should review the parking area and decide what needs to be further researched and added to the following agenda, or assigned as the task.

Use software that tracks results and store all information related to the meeting. Choose a simple interface and seamless integrations so that participants can join the meeting and remain focused.