No matter if it’s for your board’s meetings or the entire organisation, the board portal software will aid you in working faster and smarter. With a single, easy-to-use tool it is possible to streamline and simplify agendas for board meetings and accurate minutes of meetings, and much more.
Find out what your board’s needs are. For example, a key factor for boards that adopt online tools for board management is security. The sharing of board documents by email and using them with free programs like Dropbox can lead to data security breaches and unauthorised access. Corporate secretaries and board members are also seeking efficiency improvements in the form of an easier, more secure and collaborative way to manage and share information.
Review the capabilities of different solutions with a tool such as SelectHub’s Board Satisfaction Rating. This tool gives a score based on reviews from recognized software review websites. It is also possible to create a team of board members including chairs and administrators to assess existing or well-known software. To maximize net benefit the evaluation process should be inclusive of the entire board cycle.
Examine the functionality that is essential like tools for planning and agendas and document management that provides unlimited space to store meetings papers and corporate reference materials such as boardbook templates with eSignatures, discussion, chat features and one-to-one communication channels. Verify if the solution is compatible with third-party software and top calendar apps to simplify meeting scheduling and document collaboration.